NOTICE TO PROPOSERS

  • Sealed proposals will be received by Graham Fire & Rescue until 1:00 p.m. on February 28, 2018.
  • Proposals must be submitted on the form provided by the District. (Attached)
  • Proposals shall be submitted in a sealed envelope which is plainly marked with “Kitchen Cabinet Replacement” and addressed to:
    Graham Fire & Rescue
    23014 70th Ave E
    Graham, WA 98338
  • Proposals that are hand delivered may be dropped off to Graham Fire & Rescue Headquarters station between 9:00am – 4:00 pm, Monday – Friday.
    23014 70th Ave E
    Graham WA 98338
  • Faxed or E-mailed proposals will not be accepted.
  • Proposals shall not be accepted after 1:00 pm on February 28, 2018 regardless of postmark date.

 

QUESTIONS: All questions and clarifications regarding this Request for Proposal can be answered by e-mailing srichards@grahamfire.org or contacting Assistant Chief Steve Richards at 253-847-8811.

NO CONTACT POLICY: After the date and time established for receipt of proposal, any contact initiated by any proposer with any Graham Fire Department representative, other than the Logistics purchasing representative for Graham Fire & Rescue, concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the disqualification of the bidder from this procurement transaction or any future award.

SCOPE OF WORK

Graham Fire & Rescue intends to replace the HVAC system at Station 91 (10012 187th St E Puyallup WA 98373) on the second floor.

PROPOSAL REQUIREMENTS

Engineering and permit requirements:

  • Comply with all Pierce County permit requirements.
  • A Site plan or drawing showing where kitchen cabinets will be installed, indicating sizes and design.
  • Include a list of comparable material used currently on kitchen cabinets and food lockers.

 

Work to be completed:

  • Remove and dispose of existing cabinets, counter tops and sink.
  • Furnish and install new Kitchen Cabinets.
  • Furnish and install new Corian countertops.
  • Furnish and install food locker cabinets.
  • Furnish and install Kitchen sink & faucet.
  • Include any plumbing and electrical wiring.

 

Additional Requirements:

  • It is the contractor’s responsibility to make sure all of the required permits are issued before work begins.
  • It is the contractor’s responsibility to make sure all of work is completed by licensed professionals if required by Pierce county or State code.
  • All Washington State and Pierce County codes and requirements must be adhered to.
  • It shall be the contractor’s responsibility, prior to commencing any work on the project, to provide to Graham Fire & Rescue a statement of an intent to pay prevailing wages in accordance with RCW 39.04.040 (1)( b); such statement must first be approved by the Department of Labor and Industries prior to submitting said statement to Graham Fire & Rescue.
  • During the performance of any contract awarded as a result of this request for proposal, Graham Fire & Rescue must reserve 5% of moneys earned by the contractor, as retainage and in accordance with RCW 60.28.011; the contractor must be aware that Graham Fire & Rescue will retain this 5% retainage until such time as the contractor provides an affidavit of wages paid to Graham Fire & Rescue, in accordance with RCW 39.12.040 (1)(b).
  • Prior to entering into any contract awarded as the result of this request for proposal, it shall be the contractor’s responsibility to obtain and provide to Graham Fire & Rescue a performance bond in accordance with RCW 39.08.010, which states that the contractor shall (1) faithfully perform all the provisions of such contract; (2) pay all laborers, mechanics, and subcontractors and material suppliers, and all persons who supply such person or persons, or subcontractors, with provisions and supplies for carrying on the work required by the contract; and (3) pay any taxes, increases and penalties incurred on the project under Titles 51, 52 and 82 RCW, if required by the conditions of the bond.
  • If applicable, proposers shall include a complete detailed specification list, Manufacturer’s warranty and any samples of catalog pages. Pricing must cover any freight and delivery charges. Sales tax shall be excluded on the initial bid.

 

EVALUATION PROCESS

An evaluation committee will independently evaluate each bid to determine the strengths, weaknesses and total cost. This will serve as the primary basis for the selection to award the contract. Some established priorities that the evaluation committee will be identifying during the selection process include, but are not limited to:

  • Reliability and ease of maintenance;
  • Customer service and support;
  • Any applicable warranties;
  • Price – initial and ongoing;
  • The ability, capacity, and skill of the bidder to perform the contract or provide the service required;
  • The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
  • Whether the bidder can perform the contract within the time specified;
  • The quality of performance of previous contracts or services;
  • The previous and existing compliance by the bidder with laws relating to the contract or services

 

CONTRACT AWARD

Graham Fire & Rescue reserves the right to qualify, or reject, any or all proposals as deemed to be in the best interest of the District. Graham Fire & Rescue reserves the right to accept or reject any or all proposals and to waive any irregularities or technicalities in any proposal when it is in the best interest of the District. Graham Fire & Rescue reserves the right to accept or reject any exception taken by the vendor to the terms and conditions of the Request for Proposal.

DOWNLOAD

All of the available RFP information above is available in the following Proposal Packet: